Steps Toward Digital Accessibility Compliance

1. Learn how to do the following four accessibility remediations: alt text, meaningful hyperlink text, headings, and proper formatting of tables. Siteimprove Learning Hub addresses these areas.
   
   
2. Remove or delete any outdated pages/documents/links from websites and Canvas pages. Start with publicly available content or content that is essential for performing your function.
   
   
3. Use an accessibility checker to check the accessibility of your digital content (Emails, Word/Excel/PowerPoint documents, websites), review suggested fix, then remediate.
   • Microsoft has built-in accessibility checkers. Select “Check Accessibility” under the Review menu. Panel will open identifying any accessibility issues.
   • Websites can be checked by downloading plug-ins/extensions, such as the Siteimprove Accessibility Checker or A11y Quick Check.
   • Whenever possible, avoid creating PDFs. Instead, create a document in a software application (e.g., Word/Excel/Powerpoint) or HTML and use that version. If need to convert to PDF, use “Save as PDF” option (not Print to PDF).
     
     
4. Add captions to video content.
   • If recording a video (e.g., lecture), turn on captioning before recording.
   • If adding to an existing video, use UCI Replay YuJa or other auto-captioning tool to add the captions, then review and make corrections to the captioning as needed.
     
     
5. Before procuring a new product or service, ask the vendor for a copy of their VPAT/ACR, submit it when initiating a purchase through Procurement, and share UC’s standard Terms & Conditions with the vendor (Article 11.6 addresses accessibility).

VPAT = Voluntary Product Accessibility Template
ACR = Accessibility Conformance Report, which is a completed VPAT