Captions and Transcripts: FAQs
What is captioning?
According to the National Association of the Deaf, "Captioning is the process of converting the audio content of a television broadcast, webcast, film, video, CD-ROM, DVD, live event, or other productions into text and displaying the text on a screen, monitor, or other visual display system." Audio content includes spoken dialogue or narration, music, and any sound effects. For clarity, captions should also include speaker identification.
There are many different types of captioning, but most readers of this FAQ only need to know about the following types:
Real Time Captioning: This type of captioning occurs in real time as a person is speaking.
Pre or Post Recorded Captioning: This type of captioning occurs before or after a recorded event, such as a lecture. Pre or post recorded captioning is more accurate than real time, but takes longer to create.
All captions can be human- or machine-created. With the current state of technology, human captions are more accurate, though machine captioning is substantially cheaper. It is also possible for a person to use machine captionin g as a starting point and correct errors afterwards. you must create a transcript before you can make captions.
What is a transcript?
Which is better: Captions or Transcripts?
Why is it necessary to create captions and transcripts?
Captions and transcripts allow people with and without disabilities to fully participate in class. Those who are deaf and hard of hearing are just some of the many disability categories that need captioning. People who have difficulty processing spoken information can also obtain course content through a transcription.
While captions are critical for people who are deaf or hard of hearing, they are also helpful for people without disabilities, including those whose primary language is not English. People are more likely to get a speaker's message when they can both hear and read that person's words. Also, captions can convey information that is lost when a bad internet connection causes sound skipping.
When is creating captions and transcripts required?
Creating captions or transcripts is required when necessary to fulfill the Americans with Disabilities Act’s effective communication requirement. Federal and state law require UCI to ensure that communications with people with disabilities must be as effective as communications with people without disabilities. ASL interpretation, captions, and transcripts are examples of how UCI ensures effective communication with people with disabilities.
Captions and transcripts are required when requested as a reasonable accommodation that the Disability Services Center (DSC) approves. Universities likely have even greater legal obligations in this area, as recent lawsuits against Harvard and MIT resulted in both schools captioning all of their media, even faculty-created content.
Students who need captions or transcripts for effective communication typically request them as reasonable accommodations. Sometimes, students direct these requests to the Disability Services Center. Faculty members will receive reasonable accommodation requests from students registered with the DSC. If a student not registered with the DSC requests a reasonable accommodation directly from an instructor, that faculty member should direct them to register for DSC services or contact the DSC at 949-824-7494 or email@example.com for more information.